Scrum Master Toolbox Podcast

Johann Botha: The Pitfalls of Traditional Project Management in Software Development Read the full Show Notes and search through the world’s largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. Project management struggles to deliver successful software projects because customers often don’t know what they want upfront, and the world around us changes too quickly. Johann reflects on the outdated thinking rooted in the Industrial Age that hampers modern software development. How can an iterative approach help teams deliver projects on time and within budget? Johann shares insights on why traditional project management often fails in dynamic environments and discusses how concepts from books like Reinventing Organizations and The Machine That Changed the World can transform management practices.   [IMAGE HERE] Recovering from failure, or difficult moments is a critical skill for Scrum Masters. Not only because of us, but also becau

CTO Series: From Team Lead to CEO, Leadership Challenges and Growth with Alex Schladebeck In this BONUS episode, we hear from Alex Schladebeck, CEO and Quality Advocate at BREDEX GmbH. Alex shares her journey from testing and consultancy to becoming a CEO, offering valuable insights into agile leadership, the importance of communication, and the evolving landscape of technology and quality in software development. The Power of Communication in Leadership "Communication isn't just part of the work; it is the work." Alex reflects on her career, emphasizing that her approach to leadership isn't defined by a single moment but by recurring patterns where communication played a crucial role. She shares how continuous conversation is vital for navigating changes and resolving conflicts, underscoring the importance of keeping communication channels open to manage the evolving demands of the tech industry. "Effective leadership hinges on continuous conversations. Make communication the core of your leader

CTO Series: The Red-Pen Apology, Tricia Broderick on Transformative Tech Leadership In this BONUS episode, we sit down with Tricia Broderick, a seasoned tech leader and co-author of Lead Without Blame. With over 25 years in software development leadership, Tricia shares her journey from an individual contributor to a transformative leader. The conversation touches on the challenges of giving up control, the importance of psychological safety, and how to foster resilient and empowered teams. The Red-Pen Apology: A Leadership Awakening "Leadership isn't about doing everything yourself; it's about empowering others to excel." Tricia reflects on a pivotal moment early in her career when she realized that her meticulous attention to detail was sending the wrong message to her team. She shares how this realization led to her "red-pen apology," where she acknowledged her need to step up as a leader rather than continuing to act as an individual contributor. This was the beginning of her journey toward und

In this episode, Santeri Kangas, a seasoned CTO and CISO, explores the complexities of leading tech organizations through various stages of growth. Santeri shares his journey from a developer to an influential leader in cybersecurity, AI, and cloud transformation, offering valuable lessons on scaling businesses, aligning technology with business goals, and fostering collaborative teams. From Developer to Leader: Santeri's Evolution in Technology "I grew into what I am through a series of pivotal moments, each shaping my approach to leadership and technology." Santeri began his career as a developer, gradually advancing to roles such as architect, and eventually leading large-scale cybersecurity operations at F-Secure. He reflects on the challenges of dealing with exponential growth in malware, which pushed him to develop innovative, algorithm-driven solutions. This early experience highlighted the importance of integrating technology with broader business goals and set the foundation for his leadershi

CTO Series: Andrea Goulet On How To Lead with Empathy in Software Development In this special BONUS episode of the CTO Series, Andrea Goulet, an innovative software executive, shares her mission to change the tech industry by making empathy a core technical skill. Andrea's insights reveal how empathy can transform leadership, foster collaboration, and drive success in software development. Through personal stories and practical tips, she illustrates the power of empathy in navigating complex challenges, from aligning mental models to enhancing communication between teams and leaders. Defining Leadership Through Empathy "Empathy isn't just credible in the software industry; it's crucial for innovation and collaboration." Andrea reflects on her journey from a communications background where psychology played a pivotal role, to becoming a software executive who champions empathy. Despite initial skepticism from industry consultants, Andrea stuck to her belief that empathy was essential for success in t

CTO Series: Alexander Grosse Shares A Masterclass in Product, Process, and Leadership In this special BONUS episode from our CTO Series, we learn about leadership and product from Alexander Grosse, a seasoned professional with an impressive track record at companies like Nokia, SoundCloud, and BCG Digital Ventures. Currently serving as the Chief Product and Technology Officer (CPTO) at Veo, Alexander shares insights into his unique role, offering practical advice on how to structure teams, integrate product and engineering functions, and scale effectively during periods of rapid growth. Whether you're in the tech space or simply interested in effective leadership, this episode provides invaluable lessons on aligning product and tech for optimal results. The Evolution of the CPTO Role "Bridging the gap between product and technology is crucial to avoid conflicts and ensure everyone is aligned on the same objectives." Alexander begins by explaining the evolution of his role from an engineer to a CPTO

BONUS: From Output to Outcome, The Customer-Focused OKRs with Jeff Gothelf In this BONUS episode, we dive deep into the world of OKRs with Jeff Gothelf, co-author of the newly released book, Who Does What By How Much? A Practical Guide to Customer-Centric OKRs. Jeff is a product management expert, author, and keynote speaker, renowned for his contributions to building better products and fostering innovation within organizations. In this episode, Jeff discusses the evolution of OKRs, their impact on teams and organizations, and how to adopt this framework effectively. The Motivation Behind the Book "We needed to change how companies approach goal-setting to focus on outcomes rather than outputs." Jeff shares the journey that led him and his co-author Josh Seiden to write this book. They began with Lean UX, a practical guide for designers that expanded into other company areas (see this podcast episode with Josh Seiden about that book). However, as they worked more with clients, they noticed a disco

Pooja Gupta: The Role of Business Knowledge in Effective Product Ownership Read the full Show Notes and search through the world’s largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. The Great Product Owner: Empowering Teams with a Clear Product Vision Pooja shares an inspiring story of a Product Owner who turned a struggling team around by focusing on the product vision and applying models like SCARF and the Five Dysfunctions model. This Product Owner’s approach not only clarified the team’s goals but also empowered the team to take ownership of the product’s short and long-term success.    The Bad Product Owner: Escaping the JIRA Secretary Syndrome Pooja discusses a common anti-pattern where Product Owners become "JIRA secretaries," focusing on backlog management rather than being involved in business decisions. She explains how this lack of business knowledge can turn Product Owners into bottlenecks, hindering team progres

Pooja Gupta: From Confusion to Clarity, Aligning Agile Team Efforts with Business Goals Read the full Show Notes and search through the world’s largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. Pooja defines success for Scrum Masters through the lens of business outcomes. She stresses the importance of having clarity on business goals and helping teams align their work with these goals. Drawing from her experiences, Pooja discusses how the absence of a clear direction often leads to confusion and lack of focus. She also shares practical tips, including the importance of continuous discovery and refinement processes, and points to valuable resources like the Shape-Up methodology (also available in print from Basecamp) and Teresa Torres' work on continuous discovery.  Featured Retrospective Format for the Week: Team-Designed Retrospective In this episode, Pooja shares her experiment of letting the team take over the facilitation

Pooja Gupta: The Power of Empathy in Leading Change Read the full Show Notes and search through the world’s largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. In this episode, Pooja talks about the often-overlooked aspect of leading change: communication. She discusses how the real challenge in change management isn’t the change itself but how it’s communicated. By sharing a story of how two companies handled layoffs differently, Pooja illustrates the importance of empathy in communication. She provides actionable tips, including the need to normalize change, allow people to express their fears, and use models like SCARF to guide the change process. How can we better support our teams through change by focusing on empathetic communication?   [IMAGE HERE] As Scrum Master we work with change continuously! Do you have your own change framework that provides the guidance, and queues you need when working with change? The Lean Change

Pooja Gupta: Aligning Team Members With Their Strengths, The Key to Agile Team Success Read the full Show Notes and search through the world’s largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. Pooja shares the story of a team filled with competent individuals but plagued by conflict because they were not in roles that helped them express their strengths. She discusses the importance of aligning team members’ skills with the right stages of the project and introduces the Shape-Up methodology (also available in print from Basecamp) as a framework for navigating these challenges. Pooja highlights how understanding the team’s goals and using conflict management frameworks like the Grow model can lead to a more harmonious and productive team environment. What strategies can you use to align your team’s strengths with their roles and avoid destructive conflicts? Listen to find out!   Featured Book of the Week: "Reinventing Your Life"

Pooja Gupta: When Empathy Becomes a Double-Edged Sword And Why Scrum Masters Need to Learn Coaching Read the full Show Notes and search through the world’s largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. Pooja shares her journey from product development to becoming an Agile Coach, where her natural empathy became both a strength and a challenge. Reflecting on how the work environment shifted during the COVID pandemic, she reveals the struggles she faced when she found herself in a mediator role without access to the necessary resources. Pooja discusses how she fell into the trap of focusing solely on facilitating meetings and how that limited her effectiveness. Recognizing that her team was working in silos and avoiding responsibility, she took the initiative to redefine her role, learned coaching from scratch, and empowered her team to take ownership of their work. What does it take to transform a team’s mindset from dependency to

Keir Lumsden: How a Great Product Owner Shapes Team Success Through A Clear Focus Read the full Show Notes and search through the world’s largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. The Great Product Owner: How a Great Product Owner Shapes Team Success Through A Clear Focus Keir discusses a positive example of a Product Owner who exemplified clarity and focus, working closely with the team to refine and prioritize the backlog. This PO understood the importance of a well-curated backlog and actively worked to remove noise, ensuring the team could work effectively towards a clear product vision. How do you foster a strong relationship between the team and the Product Owner? Keir offers insights into the traits that make a Product Owner truly great and how they can set a team up for success. The Bad Product Owner: When Too Many Ideas Derail Agile Team Progress Keir shares a story of working with a Product Owner who constantl

Keir Lumsden: Success Metrics for Scrum Masters, How to Define and Track Them Read the full Show Notes and search through the world’s largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. Keir explores the success question, offering insights on the importance of measuring progress, understanding the need for change, and ensuring that both the team and the Scrum Master are clear on their goals. Keir provides practical advice on selecting relevant measures and maintaining focus on achieving your objectives. Featured Retrospective Format for the Week: Circles of Influence Keir introduces the "Circles of Influence" retrospective format, designed to help teams focus on what they can control rather than dwelling on what they can't. He emphasizes the importance of choosing a retrospective format that suits the team's current needs rather than sticking to a favorite. How do you select the right retrospective format for your team? Keir share

Keir Lumsden: How to Keep Your Agile Team Focused Despite Setbacks, A Lesson In Leading Change Read the full Show Notes and search through the world’s largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. Keir details his experience with a high-performing team that was ready to launch a new product, only to have the funding pulled at the last minute. Despite the setback, the team's dedication and focus on the product goal became a model for others in the organization. How do you lead a team through change when external factors disrupt your plans? Keir shares tips on acting as if change is needed and ensuring your team remains aligned and focused, even in the face of uncertainty.   [IMAGE HERE] As Scrum Master we work with change continuously! Do you have your own change framework that provides the guidance, and queues you need when working with change? The Lean Change Management framework is a fully defined, lean-startup inspired cha

Keir Lumsden: When Feedback Loops Fail, And What Scrum Masters Can Do To Help Their Teams Apply Empirical Processes Read the full Show Notes and search through the world’s largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. Keir shares a story about a team struggling with a lack of empiricism, where feedback loops were missing, and progress was unclear. Despite having a bonus on the line, the team couldn’t grasp their situation. Keir used visual tools like a burn-up chart to create the necessary transparency, ultimately sparking the critical conversations that led to change. Are your sprint reviews providing the feedback your team needs? Keir shares tips on fostering transparency and ensuring teams can showcase tangible progress. Featured Book of the Week: "Adapt: Why Success Always Starts with Failure" by Tim Harford Keir discusses "Adapt" by Tim Harford, a book that explores why success often starts with failure. Harford argues

Keir Lumsden: The Importance of Transparency in Assessing an Agile Team’s Progress Read the full Show Notes and search through the world’s largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. As a Scrum Master, your investment in your team can sometimes cloud your vision. Keir shares a story where his team, working with a new technology, struggled to make progress toward a deadline. Despite their best efforts, they realized they were focused on the wrong areas. Keir reflects on the importance of transparency and the dangers of not seeing the big picture. How do you ensure your focus is set correctly? Keir offers tips on recognizing weak signals, asking the right questions, and using a pre-mortem to explore risks before they derail your project.   [IMAGE HERE] Recovering from failure, or difficult moments is a critical skill for Scrum Masters. Not only because of us, but also because the teams, and stakeholders we work with will also

BONUS: Leadership Lessons Learned from Successful and not so Successful startups, with Martin Gonzales In this BONUS episode, Martin Gonzales, co-author of The Bonfire Moment, shares his insights on how leadership affects startup success. Drawing from his extensive experience with Google's Effective Founders Project, Martin reveals the key lessons that can help startup founders—and teams in any industry—navigate the complexities of organizational culture, leadership, and personal growth. The Bonfire Moment: Origins and Meaning "The bonfire moment is an intense opportunity for reflection—an essential pause for founders under constant pressure." Martin explains the concept behind "The Bonfire Moment," a workshop originally created within Google's accelerator program. Since its inception in 2015, this workshop has expanded globally, helping startup founders build strong teams by addressing the personal challenges and insecurities they bring into their ventures. The bonfire moment represents a c

James Gifford: Defending the Agile Team, A Product Owner's Crucial Responsibility Read the full Show Notes and search through the world’s largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. The Great Product Owner: From Business Analyst to Product Visionary In this segment, James describes an exemplary Product Owner who transitioned from a business analyst role. What qualities and behaviors set this individual apart? James highlights the Product Owner's commitment to continuous learning, market understanding, and stakeholder collaboration. How did this Product Owner effectively balance customer needs with stakeholder expectations? What tip does James offer about the Product Owner's role in protecting the team? Listen in to find out! The Bad Product Owner: Avoiding Accountability in High-Stakes Environments In this segment, James shares a story of a Product Owner in a regulated medical software industry who prioritized meeting dea

James Gifford: Creating Self-Organizing Agile Teams, Tips for Scrum Masters Read the full Show Notes and search through the world’s largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. James outlines his vision of success for Scrum Masters. How does he measure a Scrum Master's effectiveness in fostering self-organization within a team? James emphasizes the importance of engineers being invested in the product and sensitive to customer needs. What specific behaviors indicate that a team has truly internalized agile principles? How can a Scrum Master's absence reveal the team's level of self-sufficiency? Listen in to find out how James measures his own success as a Scrum Master! Featured Retrospective Format for the Week: Two Truths and a Lie/Wish James discusses his approach to selecting retrospective formats, emphasizing the importance of matching the format to the team's current needs. He shares his preference for combining fun for